Events and Volunteer Coordinator
Capital Pride is seeking a summer intern to fill the role of Volunteer Coordinator and help plan and execute the 2018 Capital Pride Festival. The Coordinator will manage Pride’s Volunteer Program, work with the Operations Team to develop comprehensive event and volunteer plans, recruit over 150 volunteers and prepare a training program.
Position Type: Summer Contract
4 months, Month, April 30 – Friday, August 31, 2018
Hours of Work: 35 hours/week
Some evening and weekend work will be required.
The successful applicant must be available for Festival Week: Sunday, August 19 to Sunday, August 26, 2018.
Rate of Pay $16 per hour
Job Description
Event Coordination
- Assist with the execution of our events, including co-branded community events, media launch, sponsor reception, family and youth events, pride pageant, networking events, festival weekend, and parade.
- Assist with the planning of various event components, including guestlist and invitations, venues, speakers and entertainment, food and beverage, photography and videography, accommodation and transportation, health and safety, and marketing.
Volunteer Recruitment
- Work with the Festival Director and Operations Team to identify the volunteer requirements for the 2018 festival.
- Develop volunteer job descriptions which include time commitments and job duties.
- Work with the Communications Coordinator to develop a promotional plan to promote the volunteer vacancies.
- Develop an application process and respond to inquiries from prospective volunteers.
- Conduct community outreach to promote the volunteer opportunities.
Volunteer Training and Development
- Develop and implement a training program for volunteers that takes into account the different types of volunteer areas (community fair, parade, youth events) and includes an anti-oppression training component.
- Develop opportunities for volunteers from a range of backgrounds and skill sets to be engaged in meaningful volunteer opportunities.
Volunteer Management
- Work with the Festival Producer, Event Coordinator and Operations Committee to develop volunteer staffing schedules for each event.
- Schedule volunteers taking into consideration event requirements and volunteer availability.
- Act as the primary liaison for all volunteer staff including responding to inquiries and fielding questions.
Other
- Prepare a Volunteer Management Report following the Festival that includes a summary of all communications materials, media mentions and social media strategy.
- Support other members of the Festival Team with general tasks as they arise.
Qualifications
- Member of, or ally to, the LGBTQ2 community and a commitment to operating within an anti-oppressive work framework.
- Knowledge of, and/or experience working or volunteering in, the LGBTQ2 community.
- Experience in the planning and execution of volunteer run events
- Experience leading teams or managing volunteers or people (either in a work or volunteer setting).
- Comfortable with public speaking and conducting outreach.
- Detail oriented and very organized.
- Ability to exercise good judgment and discretion in busy and occasionally high-stress situations.
- Familiarity with Microsoft Excel.
Eligibility
It is expected that this position will be supported by the Canada Summer Jobs Program. As such, applicants must meet the following requirements:
- Have been registered as full-time students in the current academic year and intend to return to school on a full-time basis in September 2018;
- Be between the ages of 15 and 30 at the start of employment;
- Be a Canadian citizen, permanent resident, or persons who have been granted refugee status in Canada;
- Be legally entitled to work according to provincial legislation and possess a valid Social Insurance Number; and
- Not be in receipt of Employment Insurance (EI) benefits at the start of the job.
Applicants are asked to submit a resume and cover letter to [email protected] no later than Friday, April 27 Only those candidates contacted for an interview will be notified.
Capital Pride is committed to the principles of employment equity. Applications from all qualified candidates are welcome; in particular, applications are encouraged from racialized people, Indigenous people, people with disabilities, queer and trans people, and women.
Events, Marketing and Communications Coordinator
Capital Pride is seeking a summer intern to fill the role of Marketing Coordinator and help plan and execute the 2018 Capital Pride Festival. The Coordinator will assist developing marketing materials, producing the annual pride guide and managing social media channels.
Position Type: Summer Contract
4 months, Month, April 30 – Friday, August 31, 2018
Hours of Work: 35 hours/week
Some evening and weekend work will be required.
The successful applicant must be available for Festival Week: Sunday, August 19
to Sunday, August 26, 2018.
Rate of Pay $16 per hour
Job Description
Event Coordination
- Assist with the execution of our events, including co-branded community events, media launch, sponsor reception, family and youth events, pride pageant, networking events, festival weekend, and parade.
- Assist with the planning of various event components, including guestlist and invitations, venues, speakers and entertainment, food and beverage, photography and videography, accommodation and transportation, health and safety, and marketing.
Marketing
- Assist in the development of a marketing strategy to promote the Festival throughout Ottawa including online marketing, traditional marketing (newspapers, radio) and through promotional campaigns and community outreach.
- Implement a marketing strategy to promote the Festival in key tourism markets throughout Ontario and Quebec.
- Assist the Festival Producer with the development of communications materials including text for websites, Pride Guide content and written text for marketing materials.
- Work with graphics designer to develop promotional materials and all collateral.
- Work with the Festival Director to develop communication materials and event signage required for the Festival.
Social Media
- Coordinating the Festival’s bilingual social media strategy including developing a social media calendar, scheduling and posting content and monitoring social media platforms.
- Lead the Festival volunteer social media team and supervise on-site photographers and videographers during the Festival.
- Monitor the Festival’s general email inbox and social media accounts to respond to inquiries from community groups and festival attendees.
Media Relations
- Work with the Media Relations volunteer lead to develop a media relations strategy including identifying opportunities to engage the media, draft media releases and monitor media mentions.
- Coordinate media requests from both English and French media including conducting background research, scheduling interviews and preparing media messaging for spokespeople.
Other
- Prepare a Communications Report following the Festival that includes a summary of all communications materials, media mentions and social media strategy.
- Support other members of the Festival Team with general tasks as they arise.
Qualifications
- Member of, or ally to, the LGBTQ2 community and a commitment to operating within an anti-oppressive work framework.
- Knowledge of, and/or experience working or volunteering in, the LGBTQ2 community
- Experience managing social media channels for other organizations
- Ability to exercise good judgment and discretion in busy and occasionally high-stress situations.
- Bilingualism is strongly preferred
- Familiarity with Adobe Creative Suite is an asset
Eligibility
It is expected that this position will be supported by the Canada Summer Jobs Program. As such, applicants must meet the following requirements:
- Have been registered as full-time students in the current academic year and intend to return to school on a full-time basis in September 2018;
- Be between the ages of 15 and 30 at the start of employment;
- Be a Canadian citizen, permanent resident, or persons who have been granted refugee status in Canada;
- Be legally entitled to work according to provincial legislation and possess a valid Social Insurance Number; and
- Not be in receipt of Employment Insurance (EI) benefits at the start of the job.
Applicants are asked to submit a resume and cover letter to [email protected] no later than Friday, April 27 Only those candidates contacted for an interview will be notified.
Capital Pride is committed to the principles of employment equity. Applications from all qualified candidates are welcome; in particular, applications are encouraged from racialized people, Indigenous people, people with disabilities, queer and trans people, and women.
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